Using A Subcontracted Bookkeeper: 6 Quick Tips To Make It Work Better and Save Money

12 May Using A Subcontracted Bookkeeper: 6 Quick Tips To Make It Work Better and Save Money

• ·         Make time each day to read and respond to substantive emails.  Some emails are quick responses but others require some thought and careful answers.  Complete answers that are accurate prevent balls getting dropped, back tracking and ultimately save $$$
• ·         Stick to the routine.  We set aside time in our routine for your business.  If you miss your appointment it may be that we can’t squeeze you in elsewhere during the week and now your bookkeeping is behind.  Sticking to your scheduled time will also help you create a bookkeeping routine and keep your business financials professional and accurate.  We all need a deadline to keep with the program.  Not letting this one slip will pay off for your business and the routine will bring a less crazed practice  to your financials.  Putting it off until later can also make it harder to recall what happened and where that money went etc.  Do it while it’s fresh!
• ·         Keep the personal and professional $$ separate.  It will keep the time you pay for bookkeeping down thus decreasing your bill, paint a clearer picture of your business financials, decrease your likely hood of audit, help you budget and spend wisely, keep your bank fees down, further establish the validity of the corporation.  Taking a paycheck from your company will help with this.
• ·         Plan ahead!  We love to help our clients and do our best to serve everyone.  Summer is a busy season and turnaround time on most requests is about 24 hours.  Best to keep this in mind.  Emergencies come up but hopefully only from time to time.
• ·         Don’t mess with the trustee taxes.  Payroll and sales/meals/rooms/use tax are serious business.  If these effect your business make sure you thoroughly understand them.  My accountant didn’t tell me isn’t an excuse that will ever get you anywhere with the DOR and as the business owner you need to be familiar with how that work.  If you aren’t please schedule a time to learn with your bookkeeper.  You can also educate yourself at Mass.gov/dor. 
• ·         Try your hardest to forward complete documentation and information.  It is always harder and in the end more expensive if we have to piece together an answer.