21 Apr 10 Things Everyone Needs to Know About QuickBooks
10. Ask for help when you need it. There is nothing worse than stumbling along for months figuring it out on your own to find out you were posting something wrong and now need to go back and do it all over again.
9. Decide if you are accrual or cash basis early on, learn what the difference is and post your transactions accordingly. Once you pick an accounting method be consistent.
8. Don’t use QuickBooks payroll, just don’t.
7. Memorized transactions are a great way to automate, remind you of and create recurring transactions and even your invoicing.
6. You can use your QuickBooks File on an Ipad even though Intuit says you can’t.
5. Use hierarchies to help you organize your lists. Create groups and sub groups to keep things easy to find. Using the index of a catalog or publication that is a standard for your industry can help you start to decide how to organize your items or accounts.
4. Set your closing date password and update the closing date each time you file a tax filing. This will help you to prevent changes in data after you have filed with state and federal agencies.
3. The service plan with Intuit really only give you access to a support person in India reading off the same help menu you have in your QuickBooks program.
2. Your Chart of Accounts is the backbone of your accounting. All reporting etc will flow from this. Be sure it is clean, organized and easy to understand.
1. Remember to back up your accounting data-Losing a years worth of transactions is basically irreplaceable. 10 minutes a week to back up and store the file somewhere secure and offsite will save you a huge headache. Dropbox.com is a great, secure offsite storage option because of the file size.
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